26th Annual Galveston Home & Garden Show
March 8 – 9, 2014

EXHIBITOR INFORMATION

PLEASE READ CAREFULLY

Date: Show: March 8 & 9, 2014; Set-up Friday, March 7, 2014 - No Exceptions.  Friday Evening Benefit Preview Party Begins at 6 PM.

Location: Galveston Island Convention Center at the San Luis, 5600 Seawall Blvd., Galveston, TX 77551. Parking is free and is located on two levels under the building.

Payment: All exhibitors must complete a registration form and return with payment. Payment may be made by cash, check or credit card. Payment must be received prior to exhibitor move in.  

Refund/Deposit Procedures: Deposits equal to ½ of the total exhibit fee is due at time of space reservation. Balance of exhibit fee is due January 15, 2014. After the required payment is received, the following schedule will apply on cancelled booths: prior to November 1, 2013 – exhibitor will receive full refund, less $50.00 administrative fee. November 1, 2013 - January 1, 2014 – exhibitor will receive 50% refund, less $50.00 administrative fee. After January 1, 2014 – no refund will be given.

Move-in Schedule: Exhibitors may set up beginning at 7 AM, Friday, March 7th. All exhibits MUST BE SET UP AND IN PLACE BY 5 PM, FRIDAY, March 7th. No exceptions. Thursday afternoon, 2 pm, move-ins will be allowed. Very large exhibits move-in Wednesday, March 5. Load in dock located on the north side of the building.

Large exhibits will be scheduled for move in. The loading dock will be reserved, day and time, for your company to avoid bottlenecking at the freight entrance.   Please contact Mary Jo Naschke at (409) 762-3930 or e-mail at mjnaschke@aol.com to make arrangements.

Move-out Schedule:  4:30 pm – 10 pm, Sunday, March 9. NO EXHIBITOR WILL BE PERMITTED TO BREAK DOWN BEFORE THE CLOSE OF THE SHOW! Load out doors will not open until 4:30PM. Monday move-outs (7 am – 4 pm) allowed. 

Exhibit Hours: Saturday, March 8, 10a.m. – 5 p.m.; Sunday, March 9, 11a.m. – 4 p.m. Exhibitors are expected to man their booths from the opening hour until the closing hour of each event day.

Booth Specifications: Each booth is 10’x10’. Included is one 6’ table, 2 chairs, table skirting, backdrop draping, company ID signage and wastebasket. Standard booths are set with 8ft. background drapes and 3ft. side drapes. Maximum backdrop height of exhibit is 8ft. Height on either side of exhibit space should not exceed 3ft.

Note: Booth Carpet, additional tables, and any other extras you may need for your booth may be provided by you or may be ordered through the decorator (Freeman) for a fee. Aisle carpet only is provided by the show. www.freemanco.com

Exhibitor Check-In: Each exhibitor will receive event identification at check in. The event ID will allow you and your staff ingress and egress. New this year:  It is your responsibility to provide your employees, staff, volunteers with name badges that include company name and booth number. You will receive wristbands at check-in. You will be asked to register the number of  employees, staff and/or volunteers who will working the event.  

Services: A professional contractor will be the official decorator and service contractor for this event. Please notify them in advance of any special request.

Booth Content Restrictions: Any exhibitor considering the sale (or complimentary distribution) of food and/or beverages MUST RECEIVE APPROVAL from the management of The Galveston Island Convention Center at the San Luis. Contact Michelle Beckwith @ 409-744-1500. Food or drink sampling requires a permit – contact the Galveston Co. Health district (409) 938-2300.

Electrical/Plumbing/Telephone Services, etc: Order forms for these services are provided by the Galveston Island Convention Center on the event website. Each booth is equipped with electricity and water; however, you will need to request activation of each through the Convention Center (409) 744-1500. There is a fee for electricity, water and phone lines payable to the Convention Center. Please contact them for fees.

Sales Tax: Merchant is required to collect Texas Sales Tax on all merchandise sold and is responsible for the payment of Sales Tax to the State. (Tax Amount: .08125%)

Food Court – A staffed food court provided by the Galveston Island Convention Center remains open during show hours.

Friday, March 7, Benefit Preview:  Exhibitors are not required to man their booths during this event; however, you are welcome to do so. Exhibitors who would like to attend the Preview as guests may do so at a discounted ticket rate.  Tickets will be available in advance at the door. We encourage you to attend. Dress is Island Casual.  Cocktails and food are served.  Entertainment. Silent auction. Exhibitor donations to the silent auction are most appreciated. Please indicate on your registration form that you would like to donate.

For questions/information, contact Mary Jo Naschke, Show Coordinator, at (409) 762-3930 or visit the website for up-to-date information at www.galveston.com/homeandgardenshow/